Committee Responsibilities

 

booster

Swim Dive Booster Committee and Volunteer Opportunities

  Scroll to bottom to see Committee Members - Feel free to Contact Someone if you are willing to help or shadow

We are in desperate need for your parents to shadow this year since many of these volunteers are senior parents 

Concession : Create an online donation form for donated concession items and volunteers. Orders pizza 2-3 days prior to each HOME meet and the Holiday Invitational. Arrives by 3:00 to begin setting up concession stand. Cleans up concession area after each meet. Counts money WITH a 2 nd person to verify and turns money in to Treasurer after every meet. Submits all receipts for purchased items, including pizza, to Treasurer at the end of each meet. This is a SEASON LONG commitment but there are typically only 4-5 home meets including the Invitational.

Membership : Collects and keeps record of membership forms (which are distributed in the student sign-up packet) and dues. Most membership dues are turned in by mid-December but a few will come in after the initial due date. Submit membership money to Treasurer immediately on due date. Submit all monies received after due date upon receipt. Forward membership list to President and update with new members as they join after the initial due date.

Program : Solicit Local Businesses and families for ads and shout outs. Market Street Sports will help with ads. Send out list of ad options/patrons for parents to help solicit. Collect Senior Bios (which are distributed in the student sign-up packet). Senior Bios can take time to come in so don’t be afraid to track down those seniors! Keep patron and payment records for all ads and shout outs. Request pictures from seniors and team photos from photographer. Submit all monies to Treasurer immediately after final due date. Market Street will issue a check for the ads they acquired.

Web Site : Post announcements and schedules to web site per Coach/President request. District access/clearance is required but easy to obtain.

Breakfast : Create online sign-up for parent volunteers to make breakfast during morning practices. Stocks kitchen with basics and supplements (Basics are white and chocolate milk, juice, cereal. Supplemental items can include Pop-Tarts, yogurt, fruit, etc.). Parent volunteers will provide the “main breakfast” item(s). Routinely check status of paper products and utensils, purchase as needed. Check in with parent cooks to determine if milk(s), cereal, or juice is needed for the next morning. Purchase items and deliver in the morning. Submit ALL receipts to Treasurer as items are purchased. Basic items are purchased by the Booster Club. The Treasurer will reimburse you ASAP. This is a SEASON LONG commitment and will extend to post season.

Spirit Wear : Select Spirit Wear items for sale. Create order form (paper or online if possible). Collect order forms and money due. Keep records of orders and payments received. Submit invoices and monies received to Treasurer upon due date. Arrange for pick-up/distribution of orders.

Giant Gift Cards : Request check from Treasurer to purchase Giant Gift cards from Giant Customer Service. Use their cash back program. Sell gift cards parents, friends, coaches, concession, PTO’s…anyone who shops at Giant.

Holiday Invitational : this is a big commitment and requires several volunteers. Duties to be broken down amongst volunteers include creating online volunteer sign up, T-shirt orders for all participating teams, timers, lasagna lunch for swimmers, and various other volunteers throughout the day. Planning begins as soon as the season begins. MANY volunteers required.

Senior Night : Forms committee of parents to arrange for gift bags for seniors on Senior Night. Submits bios to announcer. Arranges for photos. Contacts students and parents requesting posters to be created for display that evening. This job can be run by parents of seniors but underclassmen parents are required for Senior Night so that senior parents and relax and enjoy the event. Senior Night is typically later in the season.

Banquet Awards : Creates a committee to organize the banquet. This committee will select date and book a venue and decide on the meal. Distribute RSVP forms and record responses and payment. This committee will also decide on decorations for the event and set up the decorations at the venue. Drafts a banquet program and makes any arrangements needed for video and sound requirements. Trophy orders will need to be placed ASAP following the State Championships in March so they can be delivered prior to the banquet. Banquet is held in March or April.

Video : Creates a music and photo DVD to be presented to seniors and shown at the banquet. Creates an online file sharing site. Parents are encouraged to take many pictures during the season and upload photos to the file sharing site. Parents will convert “hard” photos to a digital copy for uploading. Photos should be submitted throughout the season to avoid a photo shortage or rush to complete.

Audit : 2-3 people required to review and sign the year-end audit that is required by and submitted to the District. The Treasurer will create the audit for review and submit to the District after the Audit Committee reviews.


2016-17 Committee Members 

 

Banquet -  Angela Brockway

Breakfast -  Kristin Mcdermott

Concession -  Lisa O'rourke

End of Year Video - 

Fundraisers - 

Holiday Invitational - 

Membership -  Kathy Jacobson

Photographer - 

Senior Night - 

Program - 

Spirit Wear - 

Website -  Kathy Jacobson

 

 

 

 

 


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